Gives you scheduling permission on the WebEx site. If your app doesn't explicitly request this scope, it won't receive refresh tokens. From Microsoft Office Web App, select Calendar. The delegate must have a host account and have Webex Scheduler or Webex Productivity Tools installed. Select Allow someone to schedule a Webex Meeting on your behalf. Read and write calendars in all mailboxes. If more than one person separate emails with a comma. There are 2 ways a user can be assigned scheduling permission. Read calendar events associated with Webex Meetings, as well as the event properties, like time, attendees, subject, and Webex meeting options. Automatically share the meeting highlights, recording, and transcript with meeting participants and invitees and allow them to make edits This will be sent out by whoever scheduled this event on their end. Open the Permissions drop-down menu, select Delegate, and then click Add. Webex Assistant A user adds a Webex meeting to a Microsoft Calendar event, updates the time or topic, or copies an event to another date and time. Select Delegate from the permissions drop-down menu, and then click Share. Set scheduling permission in Microsoft Outlook. Get user's proxy address (in individual authorization mode). After that, you will need to make sure that there is a checkmark next to "Cisco WebEx Meetings" under the "Microphone", "Camera", and "Accessibility" permission settings. Scheduling a . Scheduling permission The site administrator authorizes Webex to access Microsoft 365 administrator tenant data from Cisco Webex Site Administration or Control Hub (optional). Navigate to https://ccri.webex.com and login with your CCRI credentials, then select MY WEBEX. Select Edit to customize a meeting template. The delegate must have a host account and haveWebexProductivity Tools installed on their computer. PATCH /{version}/subscriptions/{subscriptionId}. Scheduling permission essentially allows an account (generally one with Site Admin privileges) to schedule meetings on behalf of another user. Go to settings and click Calendar. If you use Microsoft Outlook with a Microsoft 365 account, you only need to assign the other host as a delegate in Microsoft Outlook. The Meeting Scheduled page appears, confirming that the meeting is scheduled. Required for the People Insights feature and Microsoft Teams integration. As a site admin, you can use SetUser to set the schedulingPermission attribute to the username of the host or admin that will be used to perform the scheduling. Then, share your calendar and assign the other host as a delegate in Microsoft Outlook. To learn more about how to allow someone to schedule your Webex meetings on your behalf, visit: https://kb.wisc.edu/webex/ UW Madison U Cisco WebEx . Log in to your WebEx site. Delete a subscription when user signs out or exceeds expiry time. To identify if current user's email address from client belongs to the authorized organization. 3. Go to the OWA (Outlook Web Application) and click your name in the top right corner. An individual authorizes permission for Webex (if admin doesnt authorize) and connects their Microsoft account with their Webex account. Scheduling Permissions Accessing the resource scheduling settings Info Make sure you have full access to the meeting room resource. Yes, thank you! GET /{version}/subscriptions/{subscriptionId}. Productivity Tools no longer supports integrations with IBM Lotus Notes, IBM Sametime, Microsoft Lync, Internet Explorer, and Skype for Business from 41.2. The final release for Productivity Tools for Mac will be 41.5 as Microsoft plans to block injection-based plugins on Mac Outlook beginning in mid-May. . For Once the steps above are complete, you will have the ability to schedule Webex Meetings on-behalf Retrieve the Microsoft UPN to maintain user mapping in Webex. My company is changing the way assistants help our main staff so we need to add these assistants to about 500 users scheduling permission and I am looking for a way to not have to log in as each person to add these assistants email addresses. Before this can be done, the "master account" being used must be added to each host account's scheduling permission. Click Open another mailbox and find the meeting room resource in question. This is useful when you're unable to reach a computer or if you have another person manage your calendar. Enter the name or email address of the person you want to assign as a delegate. Selects you as a delegate in Microsoft Outlook and shares his or her calendar with you. This is useful when you're unable to reach a computer or if you have another person manage your calendar. For Select Delegate from the list of permissions, and then click OK. Log into WebEx admin and under user manager select export all active users. Give Planning Permission to another user in the account Hi, I've a non free account and I tried to give permission to create meetings to a colleage with free account registered but I get the following message: "The following email address is not associated with any valid Webex organizer user account on the site: [email protected]" This is a required step - simply adding someone as a delegate of your calendar does not allow them to schedule WebEx meetings for you. From the Calendar in Microsoft Outlook, select Share Calendar > Calendar from the Home ribbon. Assign a Delegate on the Webex Site 1. Meeting type Enter the name or email address of the person you want to assign as a delegate. next to a template, then select Get access token of specific tenant ID with Add-in certificate as a credential (in admin authorization mode). DELETE /{version}/subscriptions/{subscriptionId}. Query in #webex4devs space from i will administratively add somebody to the Scheduling permission, is there a REST API Call for that Community.cisco.com Worldwide Community Allow someone to schedule meetings on your behalf overview To give another host permission to manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, first give them scheduling permissions on your Webex site. Select Delegate from the list of permissions, and then click OK. From the Calendar in Microsoft Outlook, select Calendar Permissions from the Home ribbon. Allows People Insights to populate meeting participants' profiles in Webex Meetings and users' People Insights profiles in Webex from the directory. Allows scheduling from Microsoft Teams and add, update, and remove corresponding calendar entries. Allows Microsoft Teams integration to populate look-ahead of invitee emails when scheduling a Webex meeting. The delegate must have a host account and have Webex Scheduler or Webex Productivity Tools installed. Select Save at the bottom of the Preferences page. Sign into your Webex Site ( Click here) 2. Allow someone to schedule meetings on your behalf overview To give another host permission to manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, first give them scheduling permissions on your Webex site. Share meeting content Initial Set-Up -One time only: 1. . Other more advanced features on scheduling on behalf. If you use Microsoft Outlook with a Microsoft 365 account, you only need to assign the other host as a delegate in Microsoft Outlook. Was this article helpful? From Outlook o, pen the hosts' calendar by selecting File > Open > The Webex add-in service receives Microsoft Calendar notifications and syncs data with Webex. Step # 1: Open The Webex Meeting Link In Your Email Or On Your Calendar In order to join the meeting from your phone or computer, simply open up a link in your email. Then, share your calendar and assign the other host as a delegate in Microsoft Outlook. Otherwise, you can If you host Webex meetings regularly, you can delegate someone else to schedule, edit, cancel and start meetings for you. Webex subscribes to calendar changes from Microsoft. On the left navigation bar, go to Preferences > Scheduling Options. 0 Helpful Share Reply cdereux Beginner In response to nmorrow Options 09-29-2014 01:35 PM After all WebEx permissions are enabled you will need to close and relaunch Cisco WebEx. 1. Webex Scheduler Authorization Permissions for Tenant Administrators When you add an authorization for Webex to a Microsoft tenant, we request the following permissions: The following table describes each permission and why it's required. Make default. Under the Scheduling Permission enter the name of the person who requires scheduling permission. Enter the email addresses of the WebEx hosts you would like to give scheduling permissions in the text box under Scheduling permission. NOTE: When you delegate permission, it could take up to 24 hours for delegate access to become available. 1. In theScheduling permissionbox, enter the email address of one or more hosts you want to allow to schedule meetings on your behalf. Allow someone to schedule Webex Meetings on your behalf in Microsoft Outlook, Small business account management (paid user), give them scheduling permissions on your Webex site, Microsoft plans to block injection-based plugins on Mac. Access is provided by the individual account owner. Enter the details for your meeting and select Start or Schedule . On Windows, you can get to the same page through the Webexintegration to Microsoft Outlook. For When you add an authorization for Webex to a Microsoft tenant, we request the following permissions: The following table describes each permission and why it's required. Go to Host a meeting > Schedule a meeting. Setting WebEx Scheduling Permissions In order for someone to schedule a WebEx meeting for you they would need to be grant ed permission to do so, similar to being added as an Outlook delegate. Webex Scheduler Authorization Permissions for Individual Microsoft 365 Accounts You can delegate someone else to schedule meetings for you from Microsoft Outlook using Webex Scheduler or Webex Productivity Tools. turn on the Webex Assistant during the meeting Webex Assistant for Meetings Find out more information about each permission that we request and why it's required. In the Scheduling permission text box, enter the email addresses of the hosts you want to give scheduling permission. Automatically turn on the Webex Assistant whenever I start a meeting Allows Webex to identify users over time and access basic information. Click OK, and then click Save on the Preferences page. Enter the name or email address of the person you want to assign as a delegate, clickAdd, and then clickOK. Once the export process is done you can download the CSV file of active users. The delegate must have a host account and have Webex Productivity Tools installed on their computer. If your Webex administrator hasnt chosen to start the Webex Assistant for Meetings by default, you can override the admin setting with this option. , check On Windows, you can get to the same page through theWebexintegration to Microsoft Outlook. to share meeting content with participants and invitees and give them edit privileges. Under My Calendars, click the More options icon next to Calendar, and then select Sharing and permissions. Select what permissions you will allow. From the Calendar in Microsoft Outlook, select Share Calendar > Calendar from the Home ribbon. 4. Before someone else can schedule a WebEx meeting on your behalf, your need to give them (1) delegate permission to your Outlook calendar, and (2) scheduling permission through the WebEx Meeting Center. Separate email addresses with a comma or semicolon. For just a couple users, the share option did not work -- when they clicked on Share, it said they needed permission to share, but there is no way to grant a user permission to share (like in Meetings) within a Teams call. 2. to turn on automatically when you start a meeting. Then, share your calendar and assign the other host as a delegate in Microsoft Outlook. Joining a Webex meeting is just as easy as scheduling one. Then, share your calendar and assign the other host as a delegate in Microsoft Outlook. , check Selects you as a delegate in Microsoft Outlook and shares his or her calendar with you. , allow other hosts to schedule meetings on your behalf by entering their email addresses here. you want to give scheduling permission. Select Preferences > Scheduling > Scheduling Permissions. From Outlook select Schedule Meeting> More> Set Scheduling Permissionto go directly to the Scheduling Optionssection on your Webexsite. Select Delegate from the permissions drop-down menu, and then click Share. Just follow these easy steps! Scheduling a Meeting on Another Host's Behalf from Outlook 3. Learn more about the Scheduling preferences in your Webex site. Related Tasks Allow someone to schedule Webex Meetings on your behalf in Microsoft Outlook, Small business account management (paid user), give them scheduling permissions on your Webex site, Microsoft plans to block injection-based plugins on Mac. Renew subscription for a specific user by extending their expiry time. Labels: Webex I have this problem too 0 Helpful Reply All forum topics Previous Topic Next Topic 1 REPLY Microsoft 365 Permissions Requested by Webex, Small business account management (paid user), Cisco Webex Meetings Integration with Microsoft Teams, Deploy and Configure the Cisco Webex Scheduler for Microsoft 365. Click Ok, and then click Save on the Preferences page. Next, add the email address (es) of the administratrive staff you would like to the Scheduling permissions box . The final release for Productivity Tools for Mac will be 41.5 as Microsoft plans to block injection-based plugins on Mac Outlook beginning in mid-May. 2 Select Preferences > Scheduling Options. Productivity Tools no longer supports integrations with IBM Lotus Notes, IBM Sametime, Microsoft Lync, Internet Explorer, and Skype for Business from 41.2. The list includes the meeting types that are available for your service website. From Microsoft Office Web App, select Calendar. How to Give Delegate Permissions to a WebEx Host Account - YouTube 0:00 / 2:31 How to Give Delegate Permissions to a WebEx Host Account 6,136 views Jan 5, 2016 6 Dislike Share Save. Enter the name or email address of the person you want to add as a delegate. From the Calendar in Microsoft Outlook, select Share Calendar > Calendar from the Home ribbon. Webex Events (Classic), Webex Training, Webex Meetings Operating System: Windows Desktop, Mac Release: WBS39, WBS40 Subscribe October 26, 2021 | 17461 view (s) | 92 people thought this was helpful Set your Webex Meetings scheduling preferences Learn more about the Scheduling preferences in your Webex site. ", This is a Cisco product- for more information see https://cisco.com/go/webex, Allow Someone to Schedule Meetings on Your Behalf Overview, webex, webex meetings, schedule, scheduling, delegate, on behalf, outlook, how to schedule, how to, delegate access, webex meeting scheduling, UW-MADISON WEB CONFERENCING TECHNOLOGY USE POLICY. Note After scheduling a meeting on behalf of another host, you can also start the meeting for that host, if necessary. These sessions were started as an instant call in a space and new users joined at various times of the day. SelectSaveat the bottom of the Preferences page. For Get occurrence/exception instances by event ID with given time range. Set your Webex Meetings scheduling preferences, Small business account management (paid user), Automatically turn on the Webex Assistant whenever I start a meeting, Automatically share the meeting highlights, recording, and transcript with meeting participants and invitees and allow them to make edits, turn on the Webex Assistant during the meeting. Assign a Delegate on the WebEx Site 1 Sign in to your WebEx site, and select My WebEx. The list below provides information on the source file and URL for some of the APIs used by the Webex Scheduler. 3. Scheduling from the left navigation bar, and then select the In the Scheduling permission box, enter the email address of one or more hosts you want to allow to schedule meetings on your behalf, then select Save at the bottom of the Preferences page. 1. 2: Choose the Webex site that you want to change settings for, and then select Configure Site. Under My Calendars, click the More options icon next to Calendar, and then select Sharing and permissions. For individual use, if siteUrl is not specified, the query will use the default site of the user. What information does this give Webex access to? Enter the name or email address of the person you want to assign as a delegate, click Add, and then click OK. 3. When you authorize Webex with a tenant administrator account to access Webex account information in your Microsoft 365 tenant, we request permissions to access user data. Select the Permissions tab from the Properties window. Create subscription for a specific user to listen and receive change notifications when calendar resource is changed in Microsoft Graph. Allows Webex to access users information in Microsoft without asking for the same permission each time a user performs an action with Webex Meetings integration in Microsoft. The above diagram shows the site admin and individual authorization scenarios for Webex Meetings from Microsoft 365. SelectPreferences>Scheduling>Scheduling Permissions. Mac-based Outlook customers who wish to use Webex should move to the Webex Scheduler. To give someone permission to manage your meetings, give them scheduling permissions on your Webex site, and share your calendar with them in Microsoft Outlook. Then, share your calendar and assign the other host as a delegate in Microsoft Outlook. (You can select a maximum of 20 hosts.) 4. This is the same as setting schedule on behalf of permissions in the My WebEx user interface. 4. Click Add. 1. if you want the Get proxy email address for a specific user. Enables People Insights for Webex Meetings and Webex users. Click My WebEx, select Preferences in the left navigation panel then click on Scheduling Options . , select the type of meeting you want to schedule from drop-down list. Get access token of a specific user with refresh token (in admin authorization mode). 2. To give another host permission to manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, first give them scheduling permissions on your Webex site. Enter the name or email address of the person you want to assign as a delegate, click Add, and then click OK. URL of the Webex site to query. Assign a Delegate on the Webex Site Share Your Outlook Calendar and Assign Delegate Webex Productivity Tools is a separate package from the Webex Meetings desktop app from 39.10. You would need to implement scheduling permissions. Preferences 4 Select Save at the bottom of the Preferences page. To give another host permission to manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, first give them scheduling permissions on your Webex site. Enter the email addresses of the WebEx hosts you would like to give scheduling permissions in the text box under Scheduling permission. tab. In the case where the user belongs to a site different than the admin's default site, the admin can set the site to query . To give someone permission to manage your meetings, give them scheduling permissions on yourWebexsite, and share your calendar with them in Microsoft Outlook. How is this permission used for Webex Meetings? The screen below will appear showing options for webex scheduling. From the Calendar in Microsoft Outlook, selectShare Calendar>Calendarfrom the Home ribbon. Automatically included permission required for the Webex Meetings integration to function properly. On the CSV file there is a column labeled "scheduling permissions". Mac-based Outlook customers who wish to use Webex should move to the Webex Scheduler. Sign into rensselaer.webex.com Choose Preferences on the left side Click Scheduling and then click Scheduling Permissions In the Scheduling permission box, type the email address of one or more hosts you want to allow to schedule meetings on your behalf using a semicolon or comma between each address. At any time, the actual host can remove scheduling permission from you. Set scheduling permission in Microsoft Outlook. 2. In Webex: The user must give you scheduling permission through their Webex Profile. . From Outlook selectSchedule Meeting>More>Set Scheduling Permissionto go directly to theScheduling Optionssection on yourWebexsite. Select the Permissions tab from the Properties window. Read and write access to create, update, and delete calendars associated with Webex Meetings. Gives you scheduling permission on the WebEx site. Select Delegate from the list of permissions, and then click OK. From the Calendar in Microsoft Outlook, select Calendar Permissions from the Home ribbon. For example, Webex will call Microsoft APIs to retrieve information such as calendar invites whenever a user is viewing their calendar. Enter the name or email address of the person you want to assign as a delegate, click Add, and then click OK. 4. You can delegate someone else to schedule meetings for you from Microsoft Outlook using Webex Scheduler or Webex Productivity Tools. 3 In the Scheduling permission box, enter the email address of one or more hosts you want to allow to schedule meetings on your behalf. Identifies users and their email addresses so we can match users Webex accounts in the Cisco Webex Meetings bot and tab integration in Microsoft Teams. Select Save at the bottom of the Preferences page. Maintaining the access is necessary. If you see the Advanced Scheduler, select the Quick Scheduler. SelectDelegatefrom the list of permissions, and then clickOK. Open your Outlook Desktop client and click calendar, Select the users calendar you were scheduling for, Note - You should see a notice that says "If you are a host, go here to view host information. Microsoft 365 add-in to schedule a meeting, Webex app scheduling/list meeting, Microsoft Teams integration, and Calendar Services scheduling (@webex). Click Save at bottom of page. Allow someone to schedule meetings on your behalf overview To give another host permission to manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, first give them scheduling permissions on your Webex site. Allow someone to schedule meetings on your behalf overview To give another host permission to manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, first give them scheduling permissions on your Webex site. Schedule a Meeting with the Quick Scheduler. Then, share your calendar and assign the other host as a delegate in Microsoft Outlook. GET /{version}/users/{user}/events/{id}/instances. After that, you will need to click on the lock to save the changes. For admin use, if siteUrl is not specified, the query will use the default site for the admin's authorization token used to make the call. Select SCHEDULE MEETING at the top left of your Outlook ribbon, scroll down to MORE, and select SET SCHEDULING PERMISSION. To change the default meeting templates, select Enter the name or email address of the person you want to add as a delegate. The Scheduling options appear. Note After scheduling a meeting on behalf of another host, you can also start the meeting for that host, if necessary. Assign a Delegate on the WebEx Site To give someone permission to manage your meetings, give them scheduling permissions on your WebEx site, and share your calendar with them in Microsoft Outlook. Set Scheduling Permission in Microsoft Outlook for Windows Schedule, Manage, and Start a Meeting for Another Host Web. Webex Productivity Tools is a separate package from the Webex Meetings desktop app from 39.10. Open the Permissions drop-down menu, select Delegate, and then click Add. 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