Webex provides you with a single platform for calling, meeting, messaging, whiteboarding, video devices, and Unified Contact Center. We recommend that you don't create recordings that contain sensitive information. Online collaboration must provide multiple levels of security, from scheduling meetings to authenticating participants to sharing content. You can save the results out if you need them. You'll need to provide some basic information like your integration's name, description, and logo. Customers on lockdown sites will still be able to update this setting. For more best practice recommendations to secure meetings by hosts, click here. If the account is not turned on within that period, the link expires. To block a small number of domains, click Actions > Add domain. The goal is to have the features disabled regardless of which Webex site they join (regardless if the site belongs to them or not). Webex helps to simplify business processes and improve results for sales, marketing, training, project management, and support teams. Search for people in your company. Attendees must have added a phone number and PIN to their profile settings to do so. Get Webex space history or be notified in real-time when new messages are posted by others. We recommend you use a high-complexity, nontrivial password. You can go to Preferences > Audio and Video, and in the Entry and exit tone section, select a tone option from the drop-down list. Webex Site Administration provides several methods for preventing unauthorized use of your Webex site. Users can be admitted to the meeting, or removed from the lobby individually or as a group. You see a success message, and the list of groups is updated. With this default setting, when you start your personal meeting room, and the meeting is unlocked, all guest users will be placed into the lobby, until you (the host) admit them. Webex Site Administration provides several methods for preventing unauthorized use of your Webex site. Users in your organization can't be invited to group spaces owned by another organization. Join spaces created by people from those domains. In that file, delete all the domains you want to remove from the allow list. Configure using a Group Policy templateYou can import a Group Policy administrative template (.adm) to apply the organization ID to the same registry values as above. In the Webex Meetings Security section under When a meeting is unlocked, check Guests can't join. Sign in to your personal Webex site user webpage, and go to Preferences > Audio and Video to create your Audio PIN. Select to require that user passwords contain at least the number of numeric characters that you specify. During a locked meeting, notifications will alert you when someone new enters the lobby; you can choose whether to admit them. Verified means an organization has proved that it owns the domain. When a meeting is started in a Personal Room, the host can accept the default time you set at the site level, or change how many minutes after a meeting starts that they want the Personal Room to lock, including zero minutes. Gesture recognition. This practice keeps meetings, webinars, events, and training sessions more secure by eliminating the possibility that the host role is assigned to an unexpected, or unauthorized, attendee, in case you inadvertently lose your connection to the meeting. By default, when the meeting is locked, everyone must wait in the lobby until the host admits them. Users who are restricted from joining certain meetings will see the following message when they try to join a restricted meeting through Google Chrome. When you block users from joining external meetings, they can't join meetings that are hosted from Webex sites outside of your organization. A more restrictive setting may also be configured by your site administrator for all scheduled meetings hosted by users in your organization. The goal is to have the features disabled regardless of which Webex site they join (regardless if the site belongs to them or not). To lock a meeting that you're currently hosting, click , then click the slider next to Lock Meeting. For more information on your Personal Room notifications, see Let someone into your Webex Meeting. Always check the names before you let the attendees into your room. confirmation link is active. Select to require that users sign in to view recordings. See below for steps on how to secure your scheduled meetings. DOE has released a Notice of Intent (NOI) through the EECBG Program website so that interested parties are aware of SCEP's intention to issue an ALRD in the near term. This will ensure that the meeting password is not sent in the email and you must provide the password to attendees by another means, such as by phone. This feature is enabled during scheduling. You can also disable certain in-meeting features, such as chat, file transfers, screen shares, annotations, Q&A, polling, notes, and remote control. This option is also known as the "cyclic passwords" option. Above: Control Hub dashboard. Select this option to allow users to change their usernames by editing their user profiles. Even unauthorized users that gain access to your Personal Room lobby can send notifications. You can: Strengthen the password criteria to make passwords more difficult to guess, Require that meeting attendees provide passwords to prevent unauthorized access to Webex sessions. . Select to require that all Webex session passwords comply with the strict password criteria that you specify. Click Manage group permissions to define who can use the list: You'll see a list of groups that are related to the block list. We build all products in accordance with the Cisco Secure Development Lifecycle (SDL), which includes privacy impact assessments, proactive penetration testing, and threat modelling. The lobby is enabled by default for all Webex scheduled meetings. Businesses, institutions, and government agencies worldwide rely on Webex. We also don't add (duplicate) domains from the CSV file if they are already on your list. Provide the password to attendees by another means, such as by phone. Configure using an MSI InstallationYou can run a command to install webexapp.msi using the organization ID to edit this registry value: HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\Webex\Policies\OrganizationID . You'll see your list of Blocked domains. The join session before host option must first be enabled. Select to require confirmation for users to sign up for an account. This is essentially the same as locking your room when you enter it. If you want to set up policies for specific groups or on a per user basis instead of the whole organization, you can do so by creating meetings settings templates. Go to the Webex Training section, and check Enforce training session password when joining by phone. Automatically generated passwords only contain the following characters if your password I am hosting an event in WebEx and using Slido to ask poll questions directly within WebEx (thanks to the new integration that just came out!) Sign in to Webex Site Administration, and navigate to Configuration > Common Site Settings > Options. Access codes are used to bypass permissions. The join session December 2020. For additional security, you can also require attendees to sign in. Select to automatically unlock accounts after the number of minutes you specify. security settings. A secure password will be 11 or more characters, including mixed case, numbers, and special characters. You can Remove all > Delete to clear all groups from this list. You can specify that session Allow user to change password even if Auto Login APIs are on. Create spaces with people from those domains. Learn More The Future of Work is Hybrid Visit Cisco Hybrid Work Index to understand the inclusive collaboration experiences driving hybrid work. Wait a short while, then you'll see the results. Keep in mind, that using this option limits your meeting, event, or session to internal attendees. The default state is Allow all users except for the selected groups. Select to require that user passwords contain both upper and lowercase letters. Site Administrators can set options that are used site-wide to enforce security and making certain additional security options available to meeting, event, and training hosts. own security settings. Hiding meeting and event links within meetings deters attendees from inviting unwanted guests by making the links less convenient to copy and share. Site administrators can leverage the security features built into Webex sites. 2. Click Enabled, add your organization ID in the Options box, and then click Apply. Restrict the viewing of recordings to users that are signed in. ` (back quote, the character located on the tilde Check to require that all Webex sessions be unlisted on the site calendar. Previously, you could allow users to join external meetings and any collaboration features that you restricted would still work. Webex Meetings, formerly known as WebEx Meeting Center, provides web-based conferencing functionality. How can this be accomplished taking into account the various points of access: Webex App, Teams App . Select to use URL or XML APIs to create or change user accounts. As a host, youre the final decision maker concerning the security settings of your meetings, events, webinars, and training sessions. Select and then specify the number of times a user can try to sign in before they have to contact you for assistance. 2- I met a big issue this morning running an event: the registrants were unable to join the live. If you do not restrict access to recordings, hosts can apply their Check Hide meeting link from attendee view within meetings (Meetings and Events). Provide meeting passwords only to users who need them. Go to Webex and check whether this solved the problem. On desktop, go to the in-space settings of a space via the cog menu, select 'Moderate space' and confirm. Using this feature prevents someone from joining the audio portion of your meeting without your knowledge. To make your organization more secure, you can block internal users from joining meetings outside of your organization, and block external users from joining meetings within your organization. After you have restricted external messaging, users who leave group spaces could be prevented from rejoining. Following the practice of requiring passwords ensures that all meetings, events, and training sessions that are created by hosts are secured. Yes, the user will have access to all of their old Meetings content if they're assigned a license to any of the previous Webex sites they were on. Check your meeting details and select Schedule or Start. This prevents any guests from joining. sessions. This will ensure that the attendees of the meeting need to sign in to the Webex site before joining the meeting. To add a small number of domains, click Actions > Add domain. Also, consider restricting video conferencing systems from dialing into a meeting that requires attendees to sign in. We recommend that you upgrade the Webex Meetings client to the last version (WBS 42.7 or above) or at least to the latest lockdown version (WBS42.6) so users get the best experience with collaboration features. Access Rule to Allow WebEx - Cisco Community Start a conversation Cisco Community Technology and Support Security Network Security Access Rule to Allow WebEx 4931 Views 0 Helpful 5 Replies Access Rule to Allow WebEx eliminat0r85 Beginner Options 08-01-2013 07:12 PM - edited 03-11-2019 07:20 PM Under Platforms, click Webex Teams. Create a strong Audio PIN and protect it. Select to prevent users from downloading recordings. Select to allow a host to transfer ownership of a network-based recording file to another user. (If the list is empty, click Manually add.). In the navigation panel, click Administrative Templates > Classic Administrative Templates (ADM) > Cisco WebEx Meetings > Cisco WebEx Meetings General Settings. We recommend you enforce automatic locking of Personal Rooms after a designated time. By providing local cloud/internet access at each site for Webex devices, you can eliminate the . icon and can share content within the meeting. Automatically end meetings if there is only one participant. Prevent Unwanted People from Attending Your Meetings, Small business account management (paid user), Require users to sign in when joining by phone, Require users to have an account when joining by phone, Enforce meeting password when joining by phone, Enforce meeting password when joining by video conferencing systems, Enforce event password when joining by phone, Enforce training session password when joining by phone, Automatically lock the meeting [x] minutes after meeting starts, Hide meeting link from attendee view within meetings (Meetings and Events), Don't include meeting password in email invitation, Block External Users in Cisco Webex Teams Spaces for Your Organization. djhurt1 Newbie . The system automatically generates passwords when users sign up for an account or reset their passwords, or when you import For these bulk operations, you can use CSV file import and/or export. Force all users to change password on next login. Force all users to change password every [N] days. Know and follow the security policies for your organization. If you check Exclude password from email invitation when you schedule a meeting, webinar, event, or training session, the password doesn't appear in the invitation. Sign in to Control Hub ( https://admin.webex.com) and go to Organization Settings > External Communication. This ensures that only people with an invitation can join the meeting when using a phone or video conferencing system. A dialog may open to provide you the option to leave the meeting, webinar, event, or training session running without ending it. "Value": "31b45abd-7528-46f6-8a8c-cf8c3514430b". This option controls the display of teleconference information when Personal Conference Numbers are used for telephony. These settings work only for scheduled meetings and not Personal Room meetings. This ensures that for compliance your organization has access to all data generated by participants across spaces. The webex software appears to be needed to view recorded sessions, so i don't think we can block other aspects of webex based on install prilivedges. When users enter your Personal Room lobby, they can send you an email notification letting you know that they are waiting for a meeting to begin. original-domain-list.csv. Once your meeting has started, lock the meeting once all attendees have joined the meeting by selecting More options > Lock meeting. Organization Set up your org, users, apps, and devices. Sharing an application rather than your screen helps to prevent accidental exposure of sensitive information. Hello, I have a customer looking to disable file transfer and chat for their organization's users. Follow security best practices when you schedule a meeting, during a meeting, and after a meeting. All rights . Applies to Webex Meetings only. Learn more Reimagine your workspace. When Annotation is restricted, but File and whiteboarding sharing isn't, users can still see annotations if the presenter shares a whiteboard and starts annotating. Lock the meeting, webinar, event, or training session after all attendees have joined. see, Password Enforcement for Webex Meetings, Events, and Training Sessions. For unlocked scheduled Webex meetings and Personal Room meetings, we recommend you restrict attendees to only those who have an account on your site. From the customer view in https://admin.webex.com/, go to Services, and select Meeting. Alberta lawyers practicing in surrogate and estates law are invited to attend an online meeting with the Chief Justice and Justices of the Court of King's Bench, to discuss issues related to surrogate practice in the wake of the Covid-19 . before host option must first be enabled. For example, administrators can block certain groups from having access to files at all, like contractors. Webex blocked. In the Personal Room Security section, check Automatically lock the meeting [x] minutes after meeting starts. By default, the All meetings must have a password option is selected. Block Grant (EECBG) Program, as authorized by the Infrastructure Investment and Jobs Act (IIJA) of 2021. When you're working on a project with other people, you can work on your shared project documents right from the Webex App space. WBS39.6 and later sitesRequire strong passwords for meetings can't be disabled after January 10, 2020. A cohost can start the meeting and act as the host. Under the Webex Training Phone Settings section, check Require users to have an account when joining by phone. For additional information, see the Webex security technical paper. Your administrator provides you with permission to access your company's enterprise content management from within Webex App. Edit messages with attachments. WebEx allows you to schedule training sessions, invite attendees, and start sessions from Microsoft Outlook or Lotus Notes. From the customer view in https://admin.webex.com, select Services, go to Meeting, and choose Sites. You can restrict all users from joining meetings outside your organization, or restrict access to certain in-meeting features to make sure that users follow your organization's policies. We recommend that you require all users to have an account on your Webex site if sensitive meetings, events, or training sessions are hosted there. The Webex Meetings Suite helps enable global employees and virtual teams to meet and collaborate in real time as though they were working in the same room. Meeting titles can unintentionally reveal private information. from the site administrator to inform them that their account has been made inactive. To remove multiple domains from the list: Save the downloaded file in case you need to revert it, e.g. Under Security Options in the Cisco Webex section: Go to the Webex Meetings section, and check Enforce meeting password when joining by phone. In the Webex Teams Authorization dialog, check the checkbox to verify you meet the prerequisite, then click Next. Unlisted meetings don't appear in the public meeting calendar on the Webex site web page for your organization. We strongly recommend that you leave this option selected to help ensure the security of meetings on We recommend that you review your email notifications before starting a meeting to screen unauthorized attendees. The list is empty if this is your first time. Protect your Audio PIN and dont share it. Go to Recordings, then select on the recording. With this more restrictive setting, no one can join the meeting when the meeting is locked. Prevent unauthorized access from unmanaged devices to Webex. (Click Manage group permissions again to see the updated list.). You can use special characters (!, ?, &) for added security. Everybody in the Webex meeting will automatically see Slido. Keep your meetings and information secure. By default, when the meeting is locked, everyone must wait in the lobby until the host admits them. Select to require that user passwords have at least the number of characters that you specify. Import your reduced list from the CSV file, as described above. Sign in to Webex Site Administration and go to Configuration > Common Site Settings > Options. Webex Meetings Personal Rooms are a form of Webex meeting that are continuously available to the meeting host. Then, select 'Scan for Hardware changes' from the menu. Do not allow reuse of the last [N] passwords. Select to notify all site administrators when a new user account is created. Not signed in (identity is not authenticated), Signed in, but belongs to an external organization. A. Control messaging with external users in your Webex App spaces. You can delete any entries you don't need, or you can (optional) Remove all unverified domains. This lets you secure meeting information and track and gather information on the invitees who plan to attend your meeting, event, or training session. Consider your Personal Room URL as a public URL, and unless the site administrator has configured Personal Rooms to only be used by signed-in users, anyone can wait for you in your lobby. Webex REST API Basics While working with the Webex REST API is easy, there are a few things we standardize on throughout the API, such as pagination of long result sets or HTTP response codes. If you plan to discuss sensitive information, such as financial data, you may not want to list the meeting on the meeting calendar. Thus, a cohost must have a user account on your Webex Meetings website. Make a copy that you can edit e.g. Search or sort the group list to find the group. However, we also have outside guests that join the event that we want to restrict from voting on the poll questions. option to remember previously and frequently used numbers when using the Join Teleconference dialog. Attendees can join meetings from multiple different types of devices. If users are on an older client version (such as WBS 42.3 or lower), some collaboration features may not be available or may work incorrectly. You can require administrator approval to send the emails. Select to allow participants or panelist to also join the teleconference before the host joins the sessions. Under Internal Webex Meetings, select one of the following: If you selected Allow external users to join meetings from approved email domains in my organization, enter an email domain and click Add. We do not retroactively remove users or groups from spaces if your changes would prevent them from joining. With this setting, you will see a notification when attendees are waiting in the lobby. Webex is a division of Cisco. Select Display brandable text if you want to create your own email message about resetting the password. Type the domain then press Enter (or comma). This option prevents anyone from automatically joining the meeting, webinar, event, or training session. Click Manage group permissions and select Allow all users except the selected groups. Click the Copy icon in the Organization ID field. An empty allow list means that no domains are allowed for external communications. If a user is deleted in Control Hub and then the same email address is re-added to Control Hub and assigned a Meetings license to the same Webex site, can the user access their old recordings? We recommend locking your room at 0 minutes. reduced-domain-list.csv. Separate options for Webex Meetings, Webex Events, and Webex Training. Put Domains on the first line, and each domain you want to allow goes on a new line. Sign in to Control Hub, then select Account. Webex has been working fine until just recently. 1. The first attendee to join is the presenter. I've since simply added it to the trusted domain list and it's working now. You can use the External Communications controls to define a sophisticated policy that meets your organization's requirements, whether those are more permissive or more restrictive. To attend a meeting using a phone, a caller needs a valid Webex dial-in number and the nine- to eleven-digit meeting ID. From the customer view in https://admin.webex.com, select Services, go to Meeting, and choose Sites. Select this option to require that all users have an account to log in to your Webex service site to host or attend Webex You can prevent unwanted guests by doing the following: Requiring attendees to have an account on your site, Requiring passwords for phone-only and video-device users. Block . On the Organization Settings page, find External Communication. Allow user to save account password in cookies. Select to require that user passwords contain at least the number of special characters that you specify. For desktop apps, make sure that Allow desktop apps to access your microphone is turned on. Applies to Webex Meetings and Webex Training only. Q. You can: Strengthen the password criteria to make passwords more difficult to guess Require that meeting attendees provide passwords to prevent unauthorized access to Webex sessions Review all requests for lost passwords In addition to requiring passwords when users join from a meeting application (for example, on Windows or Mac), you should also enforce password requirement on users joining from phone or video conferencing systems. Meeting hosts can still schedule meetings that allow guests to join, if they choose to. to our members who join the event. For example, if you restricted chat, then users won't be able to use the chat panel in external meetings. I am hosting an event in WebEx and using Slido to ask poll questions directly within WebEx (thanks to the new integration that just came out!) Manage Security Options for Your Site in Webex Site Administration, Small business account management (paid user), Require approval for "Forgot your password?" Non-SSO sites have the Send email with the link to change the password option selected by default. By using Cisco Webex Services you accept the Terms of Service and Privacy Statement. I have a customer looking to disable file transfer and chat for their organization's users. I understand that this functionality might be useful in your case so I passed your idea to our product team as a feature request for further consideration. Deactivate account after [N] days of inactivity. How do I allow Webex Meetings traffic on my network? When this option is selected, the system automatically generates an eight-digit numeric password for phone and video conferencing system attendees and adds it to the meeting invitation. Scheduled meetings are one-time meetings that are password protected and have wide range of security features, in meeting feature controls and attendee controls. You can also choose Allow selected groups only. Please enable it to continue. That does not mean users from these domains are impostors, because Webex organizations are not required to verify their domains. A recommended password includes a mix of uppercase and lowercase letters, numbers, and special characters (for example, $Tu0psrOx!). Choose the Webex site that you would like to update. Select to require that users specify Access Anywhere passwords that conform to your strict password criteria. requests check box. You enable the timer when you turn on this option. When you restrict external messaging for your users (or groups), this is what happens: Your restrictions apply to all new spaces (spaces created after you change your restriction settings). If you're scheduling from Microsoft Outlook, in the Meeting information section, select Don't include meeting password in email invitation. We recommend you keep this setting so that your Personal Room is locked shortly after you start your meeting. When enabled, besides hosts, attendees are also asked for their credentials when they attempt to join a meeting, event, or training session. Ensure that the Review host account requests option in the Account Management Settings section is also selected. Restrict access to the training session; once all invited attendees have joined the training session, you can select Restrict Access on the Session menu to prevent others from joining. When checked and the host requires sign-in, attendees must sign in from their phones. The domains are removed from the block list. key). For more information Request that your invitees do not forward the invitation further, especially for confidential meetings. Change in-meeting roles from your device. When you restrict external messaging for your users (or groups), this is what happens: Your restrictions apply to all new spaces (spaces created after you change your restriction settings). Sign into Webex Administration, and go to Configuration > Common Settings > Options. Calls could range from large team meetings, 1:1s and collaboration sessions. To join an unlisted meeting, attendees must provide a unique meeting number. Enter your account information and connect to your account. In Microphone settings, go to Choose which Microsoft apps can access your microphone, and turn on apps you want to use with it. Once you've allowed microphone access to your apps, you can change the settings for each app. Setting these options restricts guests from joining meetings on your site. If you enable this option, users don't have With this more restrictive setting, no one can join the meeting when the meeting is locked. the Auto Login option is enabled for your site. Select to allow participants or panelist to join the sessions before the host joins the session. Registering an integration with Webex is super easy. Control Hub is a web-based, intuitive, single-pane-of-glass management portal. Specifically, users or groups can: Add people from those domains into spaces owned by your organization. Confirm you want to Remove the domains. Ask users to turn on their video or state their name to confirm their identity. Webex provides a secure environment that you can configure as an open place to collaborate. Go to the Webex Events events section, and check Enforce event password when joining by phone. In the Allowed Domains list in Control Hub, check the select all box next to the Domains column header. To secure your organization's data you may want to control external messaging. If users change the organization ID, then the collaboration restrictions won't apply to their devices. If you don't enable the option, you can assign the presenter role to select participants or attendees. This API requires a full or read-only administrator auth token with a scope of spark-admin:workspaces_read or a user auth token with spark:workspaces_read scope can be used to read workspace settings. That means everybody is governed by the empty allow list. If you create recordings, you can edit the recordings and add passwords before sharing them to keep the information secure. As the meeting host, you can always lock and unlock your meeting while it is in progress, using in meeting controls. Small business account management (paid user), Allow all users except the selected groups, Allow all domains except the blocked domains, Allow all users except for the selected groups, Allow external messaging except for blocked domains, Allow external messaging with specific domains, Prevent users from joining externally-owned spaces, Deployment Guide for Cisco Webex Hybrid Call Service. This prevents anyone getting into the meeting or training session without proper credentials. Delete recordings after they are no longer relevant. Check the Require approval for "Forgot your password?" This technology is offered as software-as-a-service (SaaS) with a launcher downloaded to the desktop. Remove all groups from the list. This setting makes scheduled meetings "internal only", which means they are available only to users in your organization. Your site administrator can lock the auto-lock setting and set the auto-lock time period for your personal room so that you cannot change it. 08-25-2021 11:44 AM. Separate options for Webex Meetings, Webex Events, and Webex Training. 3. Luckily, both Webex and Zoom provide reports that will show attendance so that you don't have to take time to do so in your synchronous class. requests, Send email with the link to change the password, Password Enforcement for Webex Meetings, Events, and Training Sessions, Webex best practices for secure meetings: Site Administration, Webex best practices for secure meetings: Control Hub. Notify all site administrators whenever a new account is created. The best way to prevent uninvited guests from getting into your meetings is to increase the security by making a few settings mandatory. SSO sites have this option selected by default. account information from a .csv file. Lock out account after [N] failed attempts to log in. Set the number of minutes to zero after the meeting starts that the Personal Room is locked. Unauthorized users could identify themselves with any name in your meeting. Being a global team, this was used before the pandemic, but during covid, this product became integral to allowing business to keep moving along and we . Adding passwords to your meetings, events, and training sessions doesnt affect the join experience of authorized attendees. Cisco Webex Meetings Server Install and Upgrade Guides Administration Guide for Cisco WebEx Meetings Server Release 2.8 Bias-Free Language Book Contents Updated: April 21, 2021 Chapter: Configuring Settings Chapter Contents Configuring Company Information Configuring the Branding Settings Configuring Meeting Settings Configuring Your Audio Settings Go to Preferences > My Personal Room > Automatic lock, check the option, and set to 0 minutes. Add the organization ID to one of the following registry values: In a group policy management tool, click either: Computer Configuration to apply the organization ID to HKEY_CURRENT_USER\SOFTWARE\Policies\CiscoWebex\OrganizationID, User Configuration to apply the organization to HKEY_LOCAL_MACHINE\SOFTWARE\Policies\CiscoWebex\OrganizationID. Click Manage allowed domains to create your allow list. For all organizations and their users, security is a fundamental concern. Enter a Meeting Topic and select the appropriate Date and Time. This setting makes personal room meetings internal only, which means they are available only to users in your organization. If the Manage user accounts through APIs option is selected, only the Display brandable text option is available. Toggle the features you want to enable or disable for users during external meetings: If you want to restrict these collaboration settings devices in your organization, you can edit the system files so that those settings apply to anyone who uses the device to join a meeting outside your organization. Select to prevent the use of any character more than twice in a user password. You'll see a list of groups that are related to the allow list. Get started for administrators. Go to the Webex Meetings section, and check Enforce meeting password when joining by video conferencing systems. Restrict poll access within WebEx. Wait for the scan to complete and restart your PC. Require administrator to reset user's password. In the Cisco Webex section, check Require strong passwords for meetings. We check whether these domains are verified or claimed by other organizations in Webex, and show their status. You'll see your list of Allowed Domains and the status of each. When users are placed into the lobby of your personal room, they are categorized into three groups to simplify your user screening and meeting admission choices: Internal users (authenticated users in your organization), External users (authenticated users in external organizations), Unverified users (users who have not signed in and are not authenticated). Cisco Webex Meetings Server End-User Guides Managing WebEx Meetings Bias-Free Language Book Contents Updated: October 17, 2016 Chapter: Meeting Privileges Chapter Contents All participants start a meeting with default privileges unless the host specified different ones during scheduling. You can also choose Allow selected groups only. This attendee has the sharing The admin for the tenant specified as the Restricted-Access-Context tenant can use this report to see sign-ins blocked because of the tenant restrictions policy, including the identity used and the target directory ID. When you schedule a meeting on your personal Webex user web page, you can change the default lobby setting from Guests wait in the lobby until the host admits them to one of the following: Guests can join directly - Disables the lobby for your scheduled meeting, allowing any user to directly join your meeting, if the meeting is unlocked. Overview You can restrict all users from joining meetings outside your organization, or restrict access to certain in-meeting features to make sure that users follow your organization's policies. After getting the organization ID, follow the steps that apply to the devices that you want to edit. Open Google Chrome's IT admin page at https://admin.google.com. How does the allow list affect my users (or groups)? Assign a cohost to start and control the meeting, webinar, event, or training session (alternate host). access code information can also be displayed with a suboption. You can then screen and allow only authorized attendees into your meeting. There's only two admins and we didn't make any changes. You don't need to use our sample file. Participants who join using the Webex Meetings or Webex Training application have to authenticate, so they wont be asked for authentication when connecting to audio. You set your Personal Room to automatically lock when your meeting starts. Cisco Employee Options 04-23-2020 01:22 AM You will have to work with your admin to create a session type in Webex and assign to users this new default session type for their meetings You remove the option to Desktop Sharing-Remote Control https://help.webex.com/en-us/acyd33/Manage-Session-Types-in-Webex-Site-Administration For more information, see Cisco Webex SIP Addresses. This option is unchecked by default. Select to require that all new and changed user passwords comply with the password criteria that you specify. Sign in to Control Hub, then under Meeting, click Settings. To do this, you have to first find and copy your organization ID in Control Hub. The Webex APIs provide your applications with direct access to the Cisco Webex Platform, giving you the ability to: Create a Webex space and invite people. To avoid users bypassing these restrictions, follow the steps in Restrict Collaboration Features for Windows, Mac, Android, and iOS devices to add a token to company devices to make sure that accounts used with the devices follow the restrictions set by your organization. You see who this setting currently applies to, and links to. Applies to Webex Meetings, Webex Events, and Webex Training only. To have your organization's policies apply to users who join from Google Chrome, you must add the Webex Meetings Policy plugin downloaded from the Chrome Web Store and then add a rule for your organization to the policy. You can enable email notifications for accounts that will be deactivated. You can expel participants at any time during a meeting. Under the Webex Training section, check Require users to have an account when joining by phone. Scheduled Webex meetings are our recommended meeting type when security is important to you, or your organization. . Enter your account information and connect to your account. User Review of Webex Calling: 'Webex Calling was the program that we leveraged for all virtual calls throughout the company, prior to moving everything to MS Teams. On the Organization Settings page, find External Communication and select Allow selected domains only. Online collaboration must provide multiple levels of security, from scheduling meetings to authenticating participants to sharing content. Nov 23, 2022. Hosts can send a link in an email invitation, or they can enter the meeting number using the Join Meetings page. Data transfer is still restricted in other unmanaged apps. Run the following command to install webexapp.msi with the ORGANIZATIONID parameter to configure HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\Webex\Policies\OrganizationID: To set up collaboration restrictions on Mac devices, create a .plist file named com.cisco.webexmeetings.config.plist under /Library/Preferences/, and add the following key to the file: Specify the organization ID that you copied from Control Hub for the collaboration restrictions. Listing a meeting reveals meeting titles and meeting information publicly. If you lock your Personal Room, you can screen anyone waiting in your lobby. By setting your password to require at least 11 characters, 1 numeric character, 1 uppercase and lowercase letter, and 1 special character, such as $, &, or %, you'll greatly increase the security for your meeting. Display teleconference information on the meeting Info tab and the Information window. Select to prevent the password being sent in the invitation email. Go to your personal Webex user webpage and from the Schedule page, select Advanced options. By default, your scheduled meeting is set to lock at 5 minutes. If you want to restrict in-meeting features for meetings within your organization, then you can create and use a custom session type or meeting settings template. Select the Webex site to change the settings for, and select Configure Site. If you have an on-premises call environment and assign Hybrid Calling to your users. Webex Meetings Personal Rooms are intended to provide a quick and convenient way for trusted participants to meet, and therefore have a limited set of configurable security features. In the Show advanced options > Scheduling Options > Unlocked meetings section, check Guests can't join the meeting. Select to force users to change passwords after the specified number of days. Question: Can we restrict the access to certain regions based on IP ranges . Mental health clinicians and trainees will especially appreciate the risk assessment strategies presented here, and mental health, public health, and public policy researchers will find Gun Violence and Mental Illness a This setting helps prevent unauthorized access and hides meeting information, such as the host, topic, and starting time. Applies to Webex Meetings, Webex Events, and Webex Training only. Send user an email with a link to change password. When inviting attendees to a scheduled meeting, you can designate one or more attendees as cohosts for the meeting. Webex helps to simplify business processes and improve results for sales, marketing, training, project management, and support teams. You could also create your own text file with a list of domains. Even if an unauthorized person obtained your host access code, the conference can't start without the Audio PIN. Users or groups in your organization can communicate with users whose email addresses are in the domains on your allow list. To remove domains, check the boxes next to the domains and click Remove. Retrieve Access Codes for a Workspace Retrieve Access codes for a Workspace. Make sure to lock the organization ID in the registry so users can't change it themselves. Mobile. The All meetings must have a password setting was removed from Webex Site Administration with the WBS39.10 release, and is permanently enabled. This administrative capability sets the default auto-lock value for your personal room, but you always have the ability to unlock and re-lock your meeting while it is in progress. When you add your Google drive account, you can share your files directly in the space. 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